Privacy Policy

A Better Choice Accounting Privacy Policy 

Our contact details  

Name: Emma Gotts 

Address: 28 Woodland Drive, Burton Latimer, Kettering, Northants, NN15 5NG 

Email: emmag@abetterca.co.uk 

Phone Number:07726758150 

The type of personal information we collect  

We currently collect and process the following information: 

• Name 
• Address 
• Phone number 
• Email address 
• National Insurance Number 
• Passport or Driver's license details 
• UTR Number 
• Bank Account details 
• DOB 

How we get the personal information and why we have it 

Most of the personal information we process is provided to us directly by you for one of the following reasons: 

• To be able to establish your identity 
• To be able to carry out the work that you have asked us to do on your behalf, as per the engagement letter 

We also receive personal information indirectly, from the following sources in the following scenarios: 

• Veriphy 

We use the information that you have given us in order to run a identity check for Anti Money Laundering purposes. We may share this information with National Crime Agency, other Accountants, AAT and other legal bodies 

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:  

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting Emma Gotts at the details above 

(b) We have a contractual obligation. 

(c) We have a legal obligation. 

How we store your personal information  

Your information is securely stored on the cloud, using One Drive.  Any hard copies will be stored securely in a locked cabinet. 

• Name 
• Address 
• Phone number 
• Email address 
• National Insurance Number 
• Passport or Drivers license details 
• UTR Number 
• Bank Account details 
• DOB  
• Letter of engagement 

We keep the details, as above for the duration of six years after the end of the contract between us. We will then dispose your information by deleting records from the cloud. 

Your data protection rights 

Under data protection law, you have rights including: 

Your right of access - You have the right to ask us for copies of your personal information.  

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.  

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.  

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances. 

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. 

Please contact us at 28 Woodland Drive, Burton Latimer, Kettering, Northants, NN15 5NG, or via email emmag@abetterca.co.uk if you wish to make a request. 

How to complain 

If you have any concerns about our use of your personal information, you can make a complaint to us at 28 Woodland Drive, Burton Latimer, Kettering, Northants, NN15 5NG or via email emmag@abetterca.co.uk 

You can also complain to the ICO if you are unhappy with how we have used your data. 

The ICO’s address:             

Information Commissioner’s Office 

Wycliffe House 

Water Lane 

Wilmslow 

Cheshire 

SK9 5AF 

Helpline number: 0303 123 1113 

ICO website: https://www.ico.org.uk